Executive Secretary to the CEO

Join PT. Bintang Medika Bersama, a leading pharmaceutical company established in 2014 with a rapidly expanding presence across Indonesia, now operating 13 branches nationwide. We are seeking a highly organized and proactive Executive Secretary to the CEO to support the CEO in managing the company's daily operations, ensuring smooth communication, and maintaining a high level of efficiency.

As the Executive Secretary to the CEO at PT. Bintang Medika Bersama in Denpasar, you will be the backbone of the CEO's office, handling a wide range of responsibilities that are critical to the company's success. Your daily tasks will include managing the CEO's calendar, coordinating meetings, preparing and distributing correspondence, and ensuring that all administrative tasks are completed accurately and on time.

This is an exciting opportunity to work in a dynamic and fast-growing pharmaceutical company, where you can contribute to the company's mission of providing quality healthcare solutions. With your exceptional organizational skills and commitment to excellence, you will play a pivotal role in supporting the CEO and driving the company forward.

📋 Tanggung Jawab Pekerjaan

• Manage the CEO's calendar and schedule, ensuring all appointments and meetings are well-organized and efficiently managed.
• Coordinate and attend meetings, both internal and external, to facilitate effective communication and decision-making.
• Prepare and distribute correspondence, including emails, memos, and reports, ensuring clarity and accuracy.
• Handle travel arrangements for the CEO, including booking flights, accommodations, and transportation.
• Assist in the preparation of board meeting materials and agendas, ensuring all necessary information is included.
• Maintain and update the CEO's office files and records, ensuring they are organized and easily accessible.
• Support the CEO in managing their inbox, prioritizing and responding to emails and messages promptly.
• Provide administrative support for special projects and initiatives as required by the CEO.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 5 years of experience in an executive secretarial role, preferably in the pharmaceutical or healthcare industry.
• Proficient in using Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time management skills, with the ability to handle multiple tasks simultaneously.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships.
• High level of confidentiality and discretion, with the ability to handle sensitive information.
• Fluency in both written and spoken Indonesian and English.
• Ability to work independently and as part of a team, with a proactive and solution-oriented approach.

🛠️ Keahlian

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